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5 Tips and Tricks for Beginners Using Microsoft Word

Updated: Feb 7, 2023

Microsoft Word is the most used word processing software in the world. As the golden standard, it is not surprising to see it used in schools and workplaces. It can be hard for beginners or those who seldom use Microsoft Word to maximize the software's capabilities. We created a refresher guide for quickly accessing functions in Microsoft Word.

Here are 5 tips and tricks for beginners using Microsoft Word:

1. Utilize Templates

Microsoft Word offers several different templates that you can select from to help you brainstorm. For example, there are templates for resumés and cover letters, cards, flyers, letters, and more. The templates are a great tool to save time.

The template search bar is found on the same page as the new blank document mentioned above.

2. Zoom In and Out

Is the screen too small? Don't make the font larger. Just zoom in! The zoom function is located at the bottom ribbon of the word document. Adjust the percentage or use the zoom sliding bar to zoom in or out.

3. Cut, Copy, and Paste Shortcuts

Did you know that there is a faster way to cut, copy, and paste? Try Ctrl + C to copy, Ctrl + V to paste, and Ctrl + X to cut when working in Microsoft Word.

4. Mini Toolbar

Change font size, add a hyperlink, or format a paragraph quickly using a compact menu. Select text or right-click on your mouse, and the Mini toolbar will appear.

5. Quick Access Toolbar

Want to make sure your hard work is not lost? View your Quick Access Toolbar at the top left corner to save your document. Click the down arrow to the far right of the toolbar, and you can tailor the toolbar to save automatically.

No matter your comfort level with using Microsoft Word, we can always use a refresher on being more efficient. Would you like to learn more about Microsoft Word and how to be more productive? The Next Step, Inc. offers a 2-week course called The Microsoft Office Basics that can help you learn Word and Excel while strengthening your emotional intelligence.

Watch this 30-second to learn more about our program.

Register for the next session:

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